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Privacy Policy for GovRecap

Last Updated: 2/28/2025

1. Introduction

GovRecap ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service.

Please read this Privacy Policy carefully. By using GovRecap, you consent to the data practices described in this policy.

2. Information We Collect

2.1 Personal Information

We collect and use only the minimum personal information necessary to provide our service:

  • Your name

  • Your email address

  • Location(s) for which you want to receive meeting summaries (city/municipality for relevant meeting coverage)

We do not directly collect or store payment information. All payment processing is handled securely by our payment processor, Stripe, which may collect additional information such as billing address and payment details according to their privacy policy.

2.2 Website Analytics

For visitors to our website, we use Vercel's analytics library to collect anonymous, aggregated data about website usage. This information is not connected to individual users and includes:

  • Number of page visits

  • General usage patterns

  • Geographic regions of visitors

This anonymous data helps us improve our website but cannot be used to identify individual visitors.

2.3 Service Usage

For subscribed users of our service, we collect only the information necessary to deliver the service, as described in section 2.1. We currently do not track email open rates, click-through rates, or detailed service usage patterns.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • Providing and maintaining the GovRecap service

  • Sending you meeting recap emails

  • Managing your subscription

  • Communicating with you about your account or the service

  • Improving the service

  • Complying with legal obligations

4. Disclosure of Your Information

We may share your information in the following circumstances:

  • With service providers that perform services on our behalf (such as Stripe for payment processing)

  • To comply with legal obligations, court orders, or governmental regulations

  • To protect the rights, property, or safety of GovRecap, our users, or others

  • In connection with a business transfer (such as a merger, acquisition, or sale of assets)

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

5. Data Security

We implement reasonable security measures to protect your personal information from unauthorized access, use, or disclosure. However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

6. Your Rights and Choices

6.1 Email Communications

The emails containing meeting recaps are an essential part of our service. If you no longer wish to receive these emails, you may cancel your subscription to the service.

6.2 California Privacy Rights

If you are a California resident, you have certain rights regarding your personal information under the California Consumer Privacy Act (CCPA), including:

  • The right to know about personal information collected, disclosed, or sold

  • The right to request deletion of personal information

  • The right to opt-out of the sale of personal information (note that we do not sell personal information)

  • The right to non-discrimination for exercising your privacy rights

To exercise your California privacy rights, please contact us at Hover to reveal email.

7. Children's Privacy

Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information, please contact us at govrecap@gmail.com.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.

9. Third-Party Services

Our service may contain links to or integrate with third-party websites or services. We are not responsible for the privacy practices or content of these third parties. We encourage you to read the privacy policies of any third-party websites you visit.

10. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

11. Data Storage and Processing

Our service is intended for users located in the United States only. All data is stored and processed within the United States. We use Amazon Web Services (AWS) with U.S. region configurations for our cloud infrastructure.

12. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us at:

  • Email: Hover to reveal email